External Client Space Request

When and Where

Setup Information

CIO, FOA, Special Status, Agencies and Departments should not use this form. This form is for external requests only. UVA affiliated clients should use this form only for personal requests for the Chapel and Garden.

Thank you for your interest in hosting an event at the University of Virginia. Please take a moment to complete this brief form to submit a request for space to the ODOS Event Planning Services Office.

Please note that completing this form does not guarantee a space reservation.

Once the form has been submitted, the Event Planning Services staff will review the information and will email you the status of your request.


Instructions

When and Where

      1. Enter the desired event date or select a date from the calendar.
      2. Enter the start and end time of the event or select a time from the clock.
      3. If you know which facility you would like to use, please select it from the drop down box. Otherwsie, complete the "Setup Information" section.

Set Up Information

     
1. Specify the number of people expected to attend the event.
      2. Select your preferred room set up from the list of options.
      3. Click on "Check Availability" for a listing of available rooms.
      4. Select the preferred room by clicking on the green plus sign. The facility and room will populate in the "When and Where" section.
      5. If multiple rooms with different setup types and/or different numbers of attendees are needed then please note this in the Event Description box on the "Details Tab."

Details Tab
     
      1. Complete the questions in this section to outline your event logistical information.
      2. If you are submitting a request for a wedding ceremony, please list the bride and groom's last name in the organization field.
      3. If you are submitting a request as an individual please list your name in the organization field.
      4. Please make sure to read the "Terms and Conditions" before submitting your request.
      5. Once your request has been submitted a member of the ODOS Event Planning Services' team will contact you.

If you have any questions, please do not hesitate to contact us at eventplanning@virginia.edu or
434-924-7225.

Event Details

Organization Details

Other Information

Wedding Chapel Equipment Terms and Conditions

Cross Display Options
Audio Equipment
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By requesting space online with ODOS Event Planning Services you are acknowledging that you will comply with the Use of University Facilities policies and guidelines. These policies and guidelines can be found on the ODOS Event Planning Services website under the general policies link.

 

I also understand that I am responsible for reviewing and adhering to ODOS Event Planning Services’ Policies, including but not limited to fees, required guarantees, cancellation penalties, the Use of Alcoholic Beverages and Prohibition of Other Drugs Policy and all city, state and federal law.